Documenting your business’s practices, especially if you function in the manufacturing sector, can be critically important. Not only is it essential for tracking standard practices when you bring on new hires, it’s also vital in any instances where a labor disruption occurs. This is true whether the disruption is the result of a labor dispute or due to some form of disaster – whether natural or because of error. So what’s the best way to go about ensuring that everything is correctly documented? When it concerns how to document business processes, consider the following:
Use images & transfer processes to flow charts – Flow charters are distinctively easy to follow and break down processes visually. Real images can be utilized as well to document steps.
Define clear objectives – What is the clear objective of each step in the process and how does it connect with the next step? Ensuring that you’re defining how each part of the process relates to the next is critical. Also emphasize why each step in the process is critical.
Make sure everything’s covered – During the documentation process, it can be critical to discuss each step with your employees. While you might be overseeing the overall operation, they could know something you’re leaving out that’s absolutely vital.
Use checklists – Such documentation can be utilized during the actual processes, or to keep track of machine maintenance that’s integral to ensuring safety and efficiency.
Document safety standards – OSHA compliance and safety standards in the workplace should never go unchecked. Each step of the process can be unique when compared to the next. Different techniques help ensure ultimate safety for each individual in the workplace.
At the end of the day, it’s about crossing all your t’s and dotting all your i’s. Process documents should tie everything together. In the event of a labor disruption or natural disaster, it may be necessary to bring on temporary workers. Thorough documentation ensures that adding new employees to the workforce in such times is as seamless as possible.
Strom Engineering provides complete documentation services, covering facility features and equipment. To learn more about this service we provide, visit our documentation solutions webpage.